DEQ Approval Actions: DEQ approves permits, plans, banks, and oversees and approves other actions that are collectively referred to as DEQ approval actions.
Critical Tasks for Each Approval: PEEP displays the critical tasks necessary for each approval action process. These critical steps do not include every step of an approval process, instead defining those principal tasks comprising the process. Each critical task is further comprised of a series of subtasks that require completion to resolve the overarching task.
Task Assignee: The party who is responsible for completing a subtask is the assignee. Task assignees include DEQ, coordinating agencies and parties, agents, and applicants. See the PEEP Task Assignees/Agency Acronyms section below for a list of task assignees included in PEEP.
Target Schedule: The target schedule establishes a reasonable timeline of how long an approval action process should take if every task assignee responds in an accurate and timely manner. The target schedule is represented by the horizontal grey bars for each task and subtask, and the red vertical line defining the overall target schedule for obtaining approval. Target schedules may be based on regulatory deadlines. When an approval action processing timeframe is running behind the overall target schedule, a new predicted final decision date will display as a blue vertical line.
Notifications: PEEP sends notifications to applicants, agents, and other task assignees. Notifications will occur when assigned subtasks are due, and again on a specific cadence as an item remains overdue. Agents will also receive a notification 5 days in advance of an upcoming due date. Notifications will occur as follows:
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Agents – 5 days prior to a subtask being due, the day a subtask is due, and then at 14, 28 and 42 days if that subtask remains overdue. After they are 42 days overdue, agents will receive notifications of subtasks due monthly.
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Applicants – The day a subtask is due, and then at 14, 28, and 42 days if that subtask remains overdue. After they are 42 days overdue, applicants will receive notifications of subtasks due monthly.
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Task Assignees – Notifications are sent at 6 a.m. each Tuesday to Task Assignees other than the applicant or designated agent(s).
Data Filtering: PEEP has filter options to narrow down search results. A user can apply several filters or directly search for a specific request number by typing the number in the Request Number filter. PEEP filtering is driven by the existence of data for a particular filter element. For example, Loudoun County will only be available as a selectable option in the Locality filter dropdown if there are applicable records. If there are no actions in-progress or completed within the last 30 days for a given locality, that locality would not be an option in the Locality filter drop-down. This same logic applies to all PEEP filters in the Request Search.
USACE: As part of the PEEP for Virginia Water Protection Permit Program, DEQ included United States Army Corps of Engineers’ (USACE) SPGP and Individual Permit processes. As mentioned above, the targets are suggested schedules to keep permits on track. The USACE is working with DEQ as its resources allow to provide the detailed information that PEEP requires.
